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Meeting

The practice of gathering team members to discuss project progress, address issues, and make decisions.

Also Known As

Related

Addresses / Mitigates

  • Communication Risk: Facilitates clear and direct communication among team members.
  • Coordination Risk: Ensures everyone is on the same page regarding project goals and progress.

Attendant Risks

  • Schedule Risk: Can consume a significant amount of time if not managed effectively.
  • Coordination Risk: Meetings usually happen at a particular time so involve coordinating schedules.
  • Process Risk: Decisions may be delayed if consensus is not reached during the meeting.

Used By

  • Scaled Agile Framework (SAFe): SAFe uses regular ceremonies including daily stand-ups, iteration planning, and PI Planning.
  • Scrum: Scrum uses various face-to-face meetings.
  • TameFlow: Management by Exception focuses meetings on areas where performance deviates from expectations.

Description​

"A meeting is an assembly of people for a particular purpose, especially for formal discussion." - Meeting, Wikipedia

Meetings are useful for team collaboration and communication. Regular meetings help in maintaining transparency and keeping everyone informed about the project's status and any changes.

Variations​

Meeting TypeDescriptionReference
Stand-up MeetingBrief daily meeting where team members share progress and blockers.Stand-up Meeting, Wikipedia
Sprint PlanningMeeting to plan work for an upcoming sprint or iteration.Scrum, Wikipedia
One-on-OneRegular meeting between a manager and team member for feedback and support.One-on-One Meeting, Wikipedia

Used By​

Scaled Agile Framework (SAFe)

Scaled Agile Framework (SAFe)

A set of organization and workflow patterns for scaling lean and agile practices across large enterprises.

Why: SAFe uses regular ceremonies including daily stand-ups, iteration planning, and PI Planning.

Uses:
  • PI Planning
  • Daily Stand-up
  • Iteration Planning
Scrum

Scrum

An Agile framework for managing and completing complex projects.

Why: Scrum uses various face-to-face meetings.

Uses:
  • Daily Stand-ups
  • Retrospectives
TameFlow

TameFlow

A management approach for knowledge work that integrates Theory of Constraints, Kanban, and Agile principles to optimize the flow of work, information, and value.

Why: Management by Exception focuses meetings on areas where performance deviates from expectations.

Uses:
  • Management by Exception